Before COVID-19, notarizing a signature was a fairly simple task. Social distancing makes the task much more complicated, but not impossible.
Thanks to our state laws, there are two ways to solve the social distance problem, but you have to keep in mind whether or not the end-user of the document will accept an electronic document in place of a live notarization. In most cases, the answer is yes, but your best bet is to get approval beforehand.
What is a Remote Online Notarization?
Also referred to as “RON”
When an online notary performs a remote online notarization (also known as RON) it all sounds very technical and complicated. And while the technology that allows for RON is indeed complex, the process is fairly simple.
A remote online notarization is when an online notary performs a notarial act remotely using two-way audio-video technology, typically a webcam. It's just like an in-person closing, but happens on the web without the paperwork.
Similar to a traditional paper transaction or closing, remote online notarizations start with a commissioned online notary checking the signer’s driver's license (or other valid photo ID) and verifying their identity. Then the notary makes sure the signer knows and understands what they are signing and that they're signing it voluntarily.
The signer consents to conducting business electronically and selects an electronic signature to replace their wet ink version. Usually, a notary would sign and stamp the document and it's still taking place, but in the form of a digital certificate, seal and signature.
Twenty-four states, including Kentucky, have enacted legislation approving remote online notarization in various forms although certain documents such as wills and vehicle titles may or may not be notarized remotely.
As duly-commissioned remote online notaries, we are capable of notarizing documents anywhere, any time! All that is needed on the other end is a reliable computer, tablet or smartphone and a stable internet connection. We offer our remote online notarization service to our clients at affordable rates.
Two Kentucky Laws Address Remote Online Notarization
Remote online notarization became legal in Kentucky on January 1, 2020. Since the pandemic hit in March, our legislature also passed emergency legislation that allows notarizing documents via video teleconference technology.
How Does a Remote Online Notarization Take Place?
- Documents are emailed to the remote online notary and the notary prepares the documents for signing and notarization.
- The signers are notified by the platform being used (Digital Delivery, Inc. or DocVerify, for example) to have their identity checked. (Kentucky state law also allows video conferencing.)
- The signers go through ID Verification, but if the signers are personally known to the notary this step can be skipped.
- The notary and signers then appear on a webcam and record the session.
- The notary completes the notarization after the signers have signed the document and the completed, signed document is emailed to signers.
That's It! The remote online notarization is complete.
Become a Remote Online Notary
Getting set up as a remote online notary is not easy, but it is very achievable. If you'd like more information about becoming an online notary in Kentucky or any other state in which it is legal, send an email to john@kentuckynotary.net and I'll forward you some exciting information about a new opportunity.